Viewing Your Schedule
Viewing Your Schedule
Learn how to effectively view, understand, and manage your work schedule using the intuitive calendar and list views in the Shifts platform.
Overview
The Shifts platform provides comprehensive schedule viewing options that help you stay organized and plan your work life effectively. This article explains how to access and use the various schedule viewing features, understand schedule information, and manage your upcoming shifts.
Accessing Your Schedule
Your schedule can be accessed in multiple ways:
- Dashboard Widget: On your employee dashboard, you’ll find a “My Upcoming Shifts” widget showing your next scheduled shifts
- Schedule Tab: Click on the “Schedule” tab in the main navigation to view your full schedule
- Mobile App: Open the Shifts mobile app and tap “My Schedule” to view your shifts on the go
- Email Notifications: If enabled, you’ll receive email summaries of your upcoming schedule
Schedule View Options
The Shifts platform offers several ways to visualize your schedule:
List View
The default list view displays your shifts in chronological order with key information:
- Shift date and time
- Location
- Role assignment
- Shift status (scheduled, checked-in, completed)
- Any special requirements or notes
Calendar Views
Switch to calendar view to visualize your schedule in different time formats:
- Daily View: Focus on today’s shifts with detailed information
- Weekly View: See your entire week at a glance with color-coded shift blocks
- Monthly View: Get a broader perspective of your schedule patterns
Filtering Options
Customize your schedule view using available filters:
- Date Range: Select specific start and end dates to focus on
- Location: Filter shifts by specific work locations
- Shift Status: Show only upcoming, completed, or all shifts
- Shift Type: Filter by regular shifts or special assignments
Understanding Your Schedule
Your schedule display includes important indicators:
Status Indicators
- Scheduled (Blue): Confirmed future shifts
- Checked-In (Green): Currently active shifts
- Completed (Gray): Past shifts you’ve worked
- Needs Coverage (Yellow): Shifts that may be available to trade
- Conflict (Red): Indicates a scheduling conflict needing attention
Schedule Details
Click on any shift to view additional details:
- Exact start and end times
- Break schedule
- Specific role requirements
- Assigned colleagues
- Manager contact information
- Location details including address and access instructions
Managing Your Schedule
From the schedule view, you can take several actions:
Shift Actions
- Check-In/Out: Start or end your shift directly from the schedule view
- Request Time Off: Identify open days to request leave
- View Shift Marketplace: See available shifts you can claim
- Swap Shifts: Initiate the process to trade shifts with colleagues
Schedule Preferences
Access your schedule preferences to:
- Set your availability patterns
- Specify preferred shifts and locations
- Indicate maximum shifts per week
- Update your skills and qualifications
Coordinating with Your Team
The schedule view helps you coordinate with colleagues:
- See who you’ll be working with on shared shifts
- Identify potential swap partners with complementary schedules
- View team coverage and staffing levels
- Communicate about schedule changes through integrated messaging
Mobile Schedule Access
The mobile app provides on-the-go schedule features:
- Push notifications for schedule updates
- Quick check-in/out functionality
- Location maps and directions
- Offline access to your upcoming shifts
- Calendar sync options with your phone’s calendar
Best Practices
For optimal schedule management:
- Check Regularly: Review your schedule at least weekly to stay informed of any changes
- Set Up Notifications: Configure email or mobile alerts for schedule changes
- Update Availability: Keep your availability settings current to avoid conflicting assignments
- Use Calendar Sync: Integrate your work schedule with your personal calendar
- Plan Ahead: Request time off well in advance of key dates
Related Resources
This article should be updated when:
- New schedule view types are added
- The filtering options are modified
- New status indicators are introduced
- Schedule interaction features change
- Mobile app schedule features are updated
- Calendar integration options change